30 January 2011 meeting minutes

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This article details the proceedings of the PPNZ Special General meeting 30/01/2011.

Note: as of this meeting we now have a Constitution!

Contents

Actionables

  • The Proposed Constitution is provisionally ratified and in force
  • The current Executive Council is the Vice President (Peter), the Treasurer (Bruce), the Secretary (Noel), the Auckland Chapter President (Tommy) and the Media Spokesperson (Matt)
  • The interim result for Candidate Selection is a tie between Hussain Al-Saady and Noel Zeng.
  • Executive Council Resolution 1 is passed, all memberships are superseded by 12 month memberships subject to the Constitution.
  • Membership terms are considered as being 12 months from sign-up and payment.
  • It is recommended that the Executive Council resolve to allow withdrawals from Candidate Selection for the Botany by-election
  • It is recommended that the candidate be given a pre-paid Party sim card, the number for which may be given out by the electoral commission.

Present

  • Members:
Tommy, Matt
  • Apologies:
Peter, Bruce, Waleed
  • Late:
Noel

Minutes

Meeting opened 3.20pm

  • Discussion about the Census [took place].

Ratification of Constitution

  • All members present have advance voted (Noel is still absent [at this point])
  • 2 votes (both advance votes registered with Tommy)

Motion:

that the Constitution be ratified (or words to that effect)
  • 2 “YES” votes
  • 0 “NO” votes
    • Ratification passes (Interim Result declared at 5.08pm)
  • The Constitution enters effect 5.08pm

Initial Executive Council

  • Elections have been held previously for the following positions: Vice President, Treasurer, Secretary, Auckland Chapter President, Media Spokesperson
  • The winners were respectively: Peter, Bruce, Noel, Tommy and Matt
  • We accept these prior elections, and accept that these positions are all Officer positions on the Executive Council, along with the vacant officer position of President.


(Noel arrives)

Candidate Selection

  • Voting occurs in the channel, one vote received
  • Interim Result declared at 5.39pm:
    • 4 votes
      • 1 regular vote
      • 3 advance votes registered with Tommy
    • The two candidates have equal preference
      • 2 votes preferring Al-Saady over Zeng
      • 2 votes preferring Zeng over Al-Saady
      • Vote is tied for preferred contestant
    • Total preferences of any value
      • 3 required for the preferred contestant to become the candidate
      • 4 for Al-Saady
      • 2 for Zeng
  • The final result will be declared in the coming days, after any last minute advance votes have been included.

About allowing withdrawal of candidates

  • Noel expresses an interest in withdrawing
  • Wikipedia and the Constitution consulted about whether this is possible
    • The Executive council has the power to decide
  • Discussion about resolving to allow candidate withdrawals
    • Although it would be legal, Noel voting on the resolution would not be good practice as he has a conflict of interest, being a contestant.
  • Noel requests to withdraw his contestantship


Moved by Tommy:

to recommend the Executive Council resolve to allow withdrawals from Candidate Selection for the Botany by-election
  • Seconded Matt.
  • Motion passes, recommendation is official.

Executive Council Resolution 1 to Supersede Memberships

  • All current memberships are hereby superseded by 12 month memberships starting on the date the constitution came into effect, the 30th of January 2011
  • The Constitution will have authority over these memberships
  • Any member is permitted henceforth to retroactively resign their membership dating back to the time of the Constitution coming into effect.
    • This permission is nullified for any member who renews their membership or publicly accepts the Constitution.
    • Any member who joined between 30/01/2010 and 30/01/2011 who exercises this permission may claim a partial refund of their membership fee on a pro-rata basis assuming a 12 month expected term.


Tommy moves:

to pass the Resolution to Supersede Memberships
  • In favour: Tommy, Matt, Noel
  • Executive Council Resolution passed


Moved by Tommy:

that the candidate be given a pre-paid Party sim card, the number for which may be given out by the electoral commission.
  • Seconded Matt
  • Motion passes, recommendation is official.

Party update

  • Membership is 28
  • Treasurer has asked for clarification of membership terms, AGM to AGM or 12 months from sign-up and payment

Tommy moves:

to consider memberships being 12 months from sign-up and payment
  • Seconded Matt
  • Motion passed.


Meeting closed 7.18pm

See also