26 Sep 2013 SGM meeting minutes

Minutes

 * Proposal to change the name of the monthly members meeting to MMORPG (Monthly Membership Online Realtime Public Gathering). Proposed by Pervach, seconded by Kiwipeso. 6 for, 1 against. Motion Passed.
 * InSoc documents to be mailed to Kirk before 11th October.
 * Auckland meeting on Friday 4th October to get InSoc signatures.
 * Linode details to be requested from Alex Fulton.
 * Linode to be exclusively used by the Pirate Party.

Secretary Report
Issues / Priorities / W2N (Where to Next) are: Cptkiwi
 * The past month has been not as eventful as I anticipated, mainly because I lost my appendix and was in a world far from this earth due to the pain relief.
 * Anyhow, I have organised the InSoc documents and snail mailed them to the vice-president in Auckland to source some signatures.
 * Once Auckland has been covered we will then send it to Hamilton, then Wellington. Ideally, I wanted InSoc all ready to submit before the end of September, however, this isn’t looking likely and a more realistic deadline is November 1st.
 * Akiaki was appointed as Webmaster.
 * Ben V was appointed Membership Admin & Transparency Officer.
 * Infrastructure of website / CRM development.
 * InSoc Done and Dusted before Christmas.

Membership Report
We currently (as of 24/09/13) have:
 * Known, currently valid members: 68 (all are valid thru at least 19/02/2015)
 * Eligible for extension: 14 (Joined in Feb/Mar 2012 after the membership term extended to 3 years, but were only given 12 month forms, currently expired)
 * Unknown valid members: approx 6 (estimate only - people who were valid members before early this year but records could not be recovered after the server got pulled)
 * Total on record, including YPNZ and expired: 275 (216 of which are on announce@pirateparty.org.nz)

Issues / Priorities are: Pervach
 * Getting CRM functional and in-use
 * Inducting the new membership Admin
 * Separating Party membership application from Electoral Commission recognized declarations

Whip Report
Progress
 * Implementation of the CiviCRM has been started by Akiaki.
 * A procedure to consistently and regularly publish Executive Reports is being developed.
 * Discussions over early publishing of General Meeting agenda's has been taking place to entice members to participate in IRC, and will be in place next month.

Issues / Priorities are: Cybertao
 * Finalise a wiki template for General Meeting Executive Reports and Minutes.
 * Finishing the CiviCRM to move on to the testing phase.
 * Arrange appropriate and secure hosting for the CiviCRM.
 * Preperation for re-development of the website once CiviCRM has been deployed.

Treasurer Report
38-9014-0844811-00	PIRATE PARTY OF NEW ZEALAND	 $614.04

One deposit on 2nd September.