30 January 2011 meeting minutes

This article details the proceedings of the PPNZ Special General meeting 30/01/2011.

Note: as of this meeting we now have a Constitution!

Actionables

 * The Proposed Constitution is provisionally ratified and in force
 * The current Executive Council is the Vice President (Peter), the Treasurer (Bruce), the Secretary (Noel), the Auckland Chapter President (Tommy) and the Media Spokesperson (Matt)
 * The interim result for Candidate Selection is a tie between Hussain Al-Saady and Noel Zeng.
 * Executive Council Resolution 1 is passed, all memberships are superseded by 12 month memberships subject to the Constitution.
 * Membership terms are considered as being 12 months from sign-up and payment.
 * It is recommended that the Executive Council resolve to allow withdrawals from Candidate Selection for the Botany by-election
 * It is recommended that the candidate be given a pre-paid Party sim card, the number for which may be given out by the electoral commission.

Present

 * Members:
 * Tommy, Matt


 * Apologies:
 * Peter, Bruce, Waleed


 * Late:
 * Noel

Minutes
Meeting opened 3.20pm


 * Discussion about the Census [took place].

Ratification of Constitution

 * All members present have advance voted (Noel is still absent [at this point])
 * 2 votes (both advance votes registered with Tommy)

Motion:
 * that the Constitution be ratified (or words to that effect)


 * 2 “YES” votes
 * 0 “NO” votes
 * Ratification passes (Interim Result declared at 5.08pm)


 * The Constitution enters effect 5.08pm

Initial Executive Council

 * Elections have been held previously for the following positions: Vice President, Treasurer, Secretary, Auckland Chapter President, Media Spokesperson
 * The winners were respectively: Peter, Bruce, Noel, Tommy and Matt
 * We accept these prior elections, and accept that these positions are all Officer positions on the Executive Council, along with the vacant officer position of President.

(Noel arrives)

Candidate Selection

 * Voting occurs in the channel, one vote received
 * Interim Result declared at 5.39pm:
 * 4 votes
 * 1 regular vote
 * 3 advance votes registered with Tommy
 * The two candidates have equal preference
 * 2 votes preferring Al-Saady over Zeng
 * 2 votes preferring Zeng over Al-Saady
 * Vote is tied for preferred contestant
 * Total preferences of any value
 * 3 required for the preferred contestant to become the candidate
 * 4 for Al-Saady
 * 2 for Zeng
 * The final result will be declared in the coming days, after any last minute advance votes have been included.

About allowing withdrawal of candidates

 * Noel expresses an interest in withdrawing
 * Wikipedia and the Constitution consulted about whether this is possible
 * The Executive council has the power to decide
 * Discussion about resolving to allow candidate withdrawals
 * Although it would be legal, Noel voting on the resolution would not be good practice as he has a conflict of interest, being a contestant.
 * Noel requests to withdraw his contestantship

Moved by Tommy:
 * to recommend the Executive Council resolve to allow withdrawals from Candidate Selection for the Botany by-election


 * Seconded Matt.
 * Motion passes, recommendation is official.

Executive Council Resolution 1 to Supersede Memberships

 * All current memberships are hereby superseded by 12 month memberships starting on the date the constitution came into effect, the 30th of January 2011
 * The Constitution will have authority over these memberships
 * Any member is permitted henceforth to retroactively resign their membership dating back to the time of the Constitution coming into effect.
 * This permission is nullified for any member who renews their membership or publicly accepts the Constitution.
 * Any member who joined between 30/01/2010 and 30/01/2011 who exercises this permission may claim a partial refund of their membership fee on a pro-rata basis assuming a 12 month expected term.

Tommy moves:
 * to pass the Resolution to Supersede Memberships


 * In favour: Tommy, Matt, Noel
 * Executive Council Resolution passed

Moved by Tommy:
 * that the candidate be given a pre-paid Party sim card, the number for which may be given out by the electoral commission.


 * Seconded Matt
 * Motion passes, recommendation is official.

Party update

 * Membership is 28
 * Treasurer has asked for clarification of membership terms, AGM to AGM or 12 months from sign-up and payment

Tommy moves:
 * to consider memberships being 12 months from sign-up and payment


 * Seconded Matt
 * Motion passed.

Meeting closed 7.18pm