17 October 2013 Executive Reports

Secretary Report
Cptkiwi
 * Linode were contacted Re: Refund. They have asked for the old debit card number which we do not have, therefore they cannot refund us at present. That is unless the people who have the account details come forward and surrender the details to us.
 * Hosting Now VPS is now active. Akiaki is working on the CRM.
 * I would like all @pirateparty email accounts assessed and those who are not active volunteers should get 30 days notice of account closure.
 * InSoc is with Kirk.
 * Domain name is being renewed by Andrew once he gets the new debit card.
 * Domain name login details are with Akiaki.
 * HostingNow VPS admin details are with me, also Pervach and Akiaki have access to the VPS. If anybody else needs access then let me know why.
 * All in all its been a productive few weeks. I would now like to focus on the InSoc documents.

Membership Report
We currently (as of 17/10/13) have:

Exactly the same as last month
 * Known, currently valid members: 68 (all are valid thru at least 19/02/2015)
 * Eligible for extension: 14 (Joined in Feb/Mar 2012 after the membership term extended to 3 years, but were only given 12 month forms, currently expired)
 * Unknown valid members: approx 6 (estimate only - people who were valid members before early this year but records could not be recovered after the server got pulled)
 * Total on record, including YPNZ and expired: 275 (216 of which are on announce@pirateparty.org.nz)

Issues / Priorities are:
 * CRM is progressing nicely. Expect in the next 2 weeks we will be ready to test it on already active people, and then launch possibly on 16/11/13
 * When this launches, it would be good to have a big, well organized membership drive using CRM, ending the policy of discouraging membership drives. No planning has happened yet, but will be closely co-ordinated with the Comms team.
 * Ben V is now fully inducted as Membership Admin
 * Separating Party membership application from Electoral Commission recognized declarations (CRM functionality for electoral commission declarations is not an urgent priority)

Privacy Report
Pervach
 * BenV (who is an approved Party Agent for Wellington as well as a Membership Admin) has one of the new confidentiality deeds, but rolling these out further is dependent on IncSoc progress
 * There are discussions around implementing a new policy for google apps accounts

VP Report
Had an Auckland meeting on the 4th of October, got a few signatures for InSoc and sent it on to Kirk in Wellington. David

Whip Report
I'm pleased to say I have nothing worth mentioning. Everyone's playing together nicely, progress is being made with the CiviCRM (including decisions to implement a membership voting platform), and the Incorporated Society is plodding along at pace. The focus for the near future is more of the same; pushing out the CiviCRM and finalising the IncSoc paperwork. I would like to see a greater uptake of MMORPGs (monthly IRC meetings for members and visitors to chat), which involves concerted effort to make them interesting and promoted.

President's report
Received IncSoc documents over the weekend. Unfortunately too late for the Wellington chapter meeting. Will get signed over the next 2 weeks and sent on it's way. Looking forward to the membership drive and influx of new people to the party.

Treasurer's Report
Recieved debit card, will activate by small eftpos purchase, which will then be repaid from personal account. This will allow us to renew the domain online, and any other visa expense from existing funds. I have put through the hosting now vps payment on the weekend.

Communications Manager's Report
I have been somewhat disrupted by my trip up north in Sept, although I was able to have an in-person meet up with the Treasurer. My main focus over the last couple of months has been on internal communications; assisting with decisions around the new membership CRM, moving forward with the proposal to adopt Loomio as a party-wide decision-making tool, pushing for confirmation of arrangements for the party gathering in Welly early next year, and deepening my understanding of the range of view among party members through discussions on the PPNZ GoogleGroup, the Forum and with the rest of the Board and Officers.

I'm going to be quite busy over the next month with Co-Directing work on the Circulation fire and circus festival I Co-Direct (7-10 Nov here in Ōtepoti), but I will try to get another press release or two out. I'm looking forward to the MMORPG next week, and I hope the membership agree to adopt the Loomio proposal, which will allow more members to get directly involved in discussions about positions in press releases.