July 2010 meeting minutes

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This article details the proceedings of the Pirate Party of New Zealand Extraordinary General Meeting 3rd July 2010.

Actionables

 * Edisoncarter to put up posters at the local uni to advertise our need for help organizing the party.

Present

 * pj - Peter Ajamian
 * edisoncarter - Bruce
 * Emily - Emily
 * Pervach - Tommy Fergusson

Minutes
Meeting was scheduled to start at 7pm but was postponed due to lack of attendance and clashing with dinner.

This EGM was called due to the resignation of Bruce as our president (due to personal reasons) and the need to formally elect a new president.

20:19: Meeting officially called to order at 8:19pm by pj (Peter Ajamian).

20:35: Minutes from previous two meetings passed (motion: edisoncarter, 2nd: Pervach, 3rd: pj)

20:41: Nomination of master5o1 (Jason) for president (note: master5o1 was not present at the meeting but had previously indicated his acceptance of the nomination) (nomination: pj, 2nd: edisoncarter, 3rd: Emily)

20:41: Nomination of pj for president (nomination: Pervach). Pj declined the nominaion.

20:45: master5o1 formally elected president.

20:45: Nomination of pj for Vice President (nomination: edisoncarter, 2nd: Pervach, 3rd: Emily)

20:46: pj formally elected elected Vice President.

20:47: Motion to formally define the roll of Vice President as, "Able to act in the capacity of president in the absence of the president and to have the same access to various resources as the president so as to be able to perform in that capacity if needed." (motion: pj, 2nd: edisoncarter, 3rd: Emily).

20:48: Motion passed re defenition of VP role.

20:56: Motion to adopt Bruce's new logos as the official logos of the Pirate Party of New Zealand and immediately remove all of the old logos and replace them (motion: pj, 2nd: Emily, 3rd: edisoncarter).

20:56: Motion to adopt new logos passed.

21:03: Update from membership officer (edisoncarter): Membership is 21 bank balance $114.43. Two unsigned forms still need to be sent back, which I guess I have to do since Emily doesn't have them.

The rest of the meeting changed over to a planning session format:

It was agreed that Emily should send out emails to members who have sent their forms in but have not paid for their memberships yet. Members will have 30 days from the date of this email notice to pay their fees, so it's important to get the emails out.

It was agreed that we should have a mailing list to announce scheduled meetings, etc. The list would start off with registered members and would be open for the general public to add themselves to the list.

It was agreed to schedule another meeting for Saturday 10th July with the purpose of reviewing the proposed constitution and possible adoption.

Edisoncarter agreed to put up posters at the local uni to advertise our need for help organizing the party.

It was agreed that at future meetings registered members would be given +v status in order to be able to easily identify members from non-members and also to allow easier control of channel chatter in the event that is necessary.

Edisoncarter indicated that his lawyer would be happy to continue to represent the party.

22:24: Meeting adjourned.