28 Nov 2013 Monthly meeting minutes

Meeting Opened
Meeting opened on 28th November 2013 at 7pm

Attendees: Pervach, Kiwipeso (Treasurer), Kirktwist (President), akiaki, bvidulich, AndrewR, digitalforce, blooddonor, mathmo (Vice-President)

Minutes

 * Treasurer report - Available balance:$476.35
 * last expense was for mikipro (hosting now)
 * which is why I'm happy to have seen that email from aki about the crm.
 * Pervach on election: as per the forum thread nominations underway, Ronnie C and Mike T are returning officers, myself and Ben V are membership admin for verification. Nominations nov 27 - dec 3, voting dec 8-16.
 * aki on CRM:
 * Done:
 * Encrypted image uploaded to VPS
 * Drupal set up
 * Still to do:
 * CiviCRM setup
 * Giving people admin access to CRM (who are the membership admins?)
 * Giving the keyholders access to the VPS with instructions for rebooting it if necessary
 * kiwipeso said that finances are good for now, and that both ben and he are planning to visit loomio's offices.
 * Discussing planning membership drive after floodgates open on CRM:
 * I am planning on printing out black and white copies of flyers on  coloured paper, and distributing in my local neighbourhoods. (after we  get the CRM up and going.)
 * Barcamp - 21-23 Feb, venue picked (Marly's Cottage Otaki Beach) ~$40 excl transport / food (not confirmed) Venue booked 21-22 Feb Food and Linen not included - must be supplied by self. Price under discussion but should be under $40 (exl transport) 8 beds and plenty of room for camp beds in large shed and tents in the grounds
 * Motion by Pervach seconded Kirk on the creation of the position of Orientation Officer and assigning it to Strypy - meeting irl or by landline newly joined members
 * passed 5-0 with 1 abstention
 * Agreed that further monthly meetings will be (none in Dec 2013) on the 12th each month

Meeting closed 8.00pm