31 Jan 2013 EC meeting minutes

Meeting 31/01/13

Attending:
Daniel Bertinshaw, Camille Cowley, Tommy Fergusson, Alex Manson, Zarek, Max D Coyle

Agenda:
1. Trace down the last bits of website migration. Zarek has green lighted CiviCRM, Alex Fulton good to go. Waiting on Kirk details. Rebuild from ground up. Fulton securing the stack. PJ access for the DNS registry Fulton in favor of liquid feedback - pirates for pirates built for purpose Forums will be archived and stored. Fulton to look at. Wiki can be remanaged to google drive and annoucements to drupal

Fulton - to build drupal (requires kirk's contact and green), civicrm, liquid feedback, site layer. - to secure Zarek helps with set up. Shunting from his server to live Fulton makes it live. Has staging strategy. Estimated time for recontact 1 week completion.

2. INCSOC - Strategy political power to move ahead high priority - require legal documentation to become legal society (get dave mc donald as member) - e.g. code of conduct, constitution, disciplinary process, i.e. requirements for employment law get dave and tommy in team to work as an incorporated society we have a greater level of control INCSOC rather than NPO - NPO only for tax purposes, INCSOC can also be NPO and has legal footings. Daniel to build critical path on it. 2 weeks estimate on criticals. Get as much internal representation done. Time estimate for task 3 weeks solid work. Camille to draft documents and take Daniels research and docs to ensure docs passed to tommy and dave to proof. Sunday start and set reminder for Daniel Set up pivotal project and story. With access to board. Inaugural meeting with 15 initial members.

3. O-Week Auckland Strategy and requirements Resources - forms, signup forms and table. Requirements - 2-3 people to man table at O week. Scott and Manson. 5 hours a day. - talk to ausa to stake out a space [31/01/13 9:40:16 PM] Camille Cowley: ok can we set up a timetable in google docs that those who want to man the table can put their hours in available [31/01/13 9:40:30 PM] Camille Cowley: as they find out their lecture times etc [31/01/13 9:40:52 PM] Camille Cowley: then we can identify lean times, times we need more people [31/01/13 9:41:00 PM] daniel bertinshaw: Sounds good. [31/01/13 9:41:00 PM] Tommy Fergusson: once the managers are sorted, ppnz-auckland@googlegroups.com to get additional part time stall manners [31/01/13 9:41:01 PM] Camille Cowley: and a basic schedule [31/01/13 9:41:06 PM] Camille Cowley: sweet [31/01/13 9:41:21 PM] daniel bertinshaw: Cool [31/01/13 9:41:40 PM] Camille Cowley: let's have the pres keep a copy to arrange meetups in the morning etc [31/01/13 9:41:52 PM] daniel bertinshaw: Yo [31/01/13 9:41:53 PM] kawaii princess of the internet: am i clear to tell the UALUG irc channel about us possibly liasing with them? [31/01/13 9:42:09 PM] Max D Coyle: yuss [31/01/13 9:42:15 PM] Camille Cowley: excellent idea [31/01/13 9:42:16 PM] Tommy Fergusson: PSP should be hosting UALUG in their space too ;) and most will be able to sell both. def +1 with talking to them [31/01/13 9:42:28 PM] daniel bertinshaw: Yes. They've helped us out before. [31/01/13 9:42:31 PM] kawaii princess of the internet: irc.freenode.net #ualug if you guys want to talk to them, too Reminder to set irc #ualug for Daniel regards irc.

4. Introducing the levels of confidentiality - based on paranoia, daniel will draft and email Chain of command - InfraRed - publically availble e.g. facebook Red - sensitive to party (all party and non paying members) Green - paying party members only & officers Blue - signed confidentiality Purple - board members only - displinary issues, planning. Ultraviolet - Sensitive interpersonal

Helps user to think & recognise the confidentiality of data they are handling and the communication channels used Expect members to respect security levels. A lower ranking member cannot reclassify a security level put forward by a higher security level. Expect emails and communication to now use security levels to help aid users in recognising the amount of private data used. Requires a draft of the channels e.g. facebook, twitter, gmail, skype, irc, website - helps users recognise the security of their channels Levels, ranks and how to act to be prepared by Daniel.

In favor - 5 Opposed - 0

5. Ranking incentives e.g. Admiral Rear Admiral Commodore

6. Design Team Brad to get email.

7. Pivotal Notes: By default all board to have security on projects.

8. Organise AGM and Meetings 16-17 Sunday Feb Inaugural board & extended meeting Max, Cybertao 16 Saturday 7pm. Hamilton Team Kirk 8am morning 16-18 Feb. Saturday 7-8pm for Board and drinking, 3pm Sunday for BBQ secretary email for sizes and names. Put prints up in zeros. Site shops. Fulton. Kat and Manson. Zarek Alex Fulton.

9. Party Poll. on site: 18 greens, 4 nats, 4 labour, 4 nz 1st, 3 conservative still running