12 March 2011 meeting minutes

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This article details the proceedings of the Pirate Party of New Zealand Special General Meeting 12 March 2011.

Actionables

 * None

Agenda

 * 1) Clarifications and consider changes regarding who can chair and keep minutes at meetings
 * 2) Clarification regarding regional chapter Presidents and the executive council
 * 3) Hold new presidential elections
 * 4) Chief scrutineer's report on the official Botany by-election count
 * 5) Possibly adopt the meeting process and/or Executive Council positions (they may need further editing)
 * 6) Remaining agenda items from 06/03/11 SGM
 * 7) Decide whether to apply to become a Non-Profit-Organization
 * 8) Update from Young Pirates NZ and regional chapters
 * 9) About the Party registration process
 * 10) Members used to register other parties
 * 11) Applying for a broadcasting allocation

Present

 * Members
 * Tommy, Noel, Peter, Jake


 * Non-Members


 * Late
 * Andrew (12:05)

Minutes
The minutes for the meeting were recorded by [Tommy?].

Meeting opened on 3rd of March 2011 at 10:21am NZDT

Previous minutes
Jake moves:
 * that the minutes of the meeting of 6 March 2011 be accepted (or words to that effect)


 * Noel seconded
 * Minutes accepted

Treasurer’s Report
As treasurer is not present, treasurer's report is bypassed.

Clarifications and consider changes regarding who can chair and keep minutes at meetings

 * Tommy suggests that, like the PPI, the roles of meeting chair and minute keeper should not be linked to the president and party secretary, i.e. other people should be able to do those roles.
 * Peter suggests not to have to do that at each meeting, but rather have a resolution that states that others can chair or take minutes out of need. This can be adopted in the constitution.

Peter moves:
 * to change the rules of procedure so that for both general and council meetings the president normally chairs, and in his absence (or inability) the vice-president will chair, and barring that another chair can be selected at the start of the meeting. Also the secretary will normally take minutes and in his absence (or inability) another person can be selected to take minutes at the start of the meeting,


 * Tommy seconds.
 * Motion is passed unanimously (4-0)

Clarification regarding regional chapter Presidents and the executive council
Peter moves:
 * to require that chapter boundaries be consistent with general electorate boundaries. No two chapters shall include the same general electorate. Also we will have a guideline when adopting new chapters that they include at least five general electorates, but no more than 1/3 of the total number of general electorates in New Zealand.


 * Tommy seconds
 * Motion is passed unanimously (4-0)

Applying for a broadcasting allocation
Tommy moves:
 * to instruct the Executive Council to apply for a broadcast allocation for the 2011 general election


 * [This is] based on the expectation that PPNZ will be registered by 20 October 2011
 * Peter Seconds
 * Motion passes 4-0 with one abstention

Andrew moves:
 * to adjourn the meeting


 * Seconded by Peter

Meeting is adjourned at 12:19pm