18 May 2013 EC meeting minutes

Attending:
Zarek, Andrew, Tommy, Camille

Apologies:
Daniel

Agenda:

 * Site Updates
 * Technical Report
 * Treasury Update
 * Membership Update
 * Communications Role - nominations/ reassignment
 * Events - Upcoming and requiring extra planning for promotions
 * NetHui
 * Mega Breakfast
 * NZ Security Conference
 * AGM

Communications
Identified issues with communications. Emails and phone calls to board members go unanswered. This causes issues when trying to schedule meetings and organise projects. Inability to contact or hear from communications officer for over a month has lead the board to identify the role as requiring reassignment. The role has always had the responsibilities of editor for releases and communications to members. With some releases to be written by the communications officer. Reassignment is open to nominations. None received so far by board. Secretary and president to contact previous communications officer, Max, who previously took time off from the role for general health reasons.

Technical Team
No response or updates from Kirk. Identified communications issues between team. Zarek working on recreating Civicrm configuration for Alex. Secretary to receive from Zarek current state of Civicrm configuration and to post/reassign task to take the weight off Zarek.

Treasury and Accounts
No contact from accounts holder for two months. This causes issues with trying to get updates on payments from members to confirm membership. As well as restricting access to the party funds. Suggestion to recreate another account for treasurer to access funds and existing money can be transfered.

Membership
10 new members and resigning awaiting payment confirmation. Direct database access is being used until new Civicrm can be completed.

Events

 * NetHui - Upcoming events where we can present. Submissions open for topics. An evening dinner on the second night is planned for members to get together and discuss the conference.
 * AGM - Upcoming agm with potential suggestion for August and meeting up in Auckland to be streamed, alongside more local meetings where membership and attendance can form a group. Locality of event to be booked 2 months ahead when numbers can be confirmed.
 * Megabreakfast to be attended for networking but no identified party line yet about event.

Next Meeting Schedule
Following the critical elements in this meeting the next meeting is to be scheduled in one week. Initial proposed date is 4pm Sunday 26th May.